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Facit Data Systems
Identity Cloak

FERPA compliance video redaction software

Helping US schools comply with FERPA legislation using AI-powered video redaction software - Identity Cloak
  • Automatically blur all faces and objects

  • Work on-premise to prevent data breaches

  • Speed up redaction with customisable settings

Identity Cloak redaction ensures data protection is always possible

Identity Cloak, Facit’s video redaction software, enables schools to take in-house control of FERPA video records compliance.
Students walking along a corridor in a school.

Protect students data

The most desirable outcome when sharing video is that personally identifiable information (PII) is protected of all but the students to whom the video footage directly relates.

Automated redaction

Identity Cloak enables video footage to be redacted in a matter of minutes, by tagging the students of direct interest and reliably masking the identities of anyone else shown in the video.

FERPA compliance requirements

What is FERPA?

The Family Educational Rights and Privacy Act (FERPA) is federal legislation designed to protect personal privacy that allows parents the right to access their child’s education record, the right to have the education record amended, and the right to have some control over the disclosure of their child’s personally identifiable information (PII) from the education record. FERPA law applies to all educational institutions that receive federal funds.

Under FERPA, parents have the right to inspect and review their child’s education records, including video, and schools are expected to respond within 45 days of the information request.

Video constitutes as data

Historically FERPA regulations covered paper and computerised education records and directory information. In today’s world, there is more and more video data collected which contains PII which is maintained by an educational agency or institution, or by a person acting on behalf of the agency/institution.

Videos need to be redacted

If the educational agency or institution can reasonably redact or segregate out the portions of the video directly related to other students, without destroying the meaning of the record, then the educational agency or institution would be required to do so prior to providing the parent or eligible student with access.

Average processing time: 30 minutes

We’ve processed over 7,000 videos for our customers. On recommended hardware, it takes them 30 minutes or less to redact one video file.
  • 1

    Import and trim footage

  • 2

    Set up redaction settings

  • 3

    Run autotracking

  • 4

    Review redacted footage and export

FERPA compliance FAQs

The Family Educational Rights and Privacy Act (FERPA) is a federal law that provides parents with:

  • The right to have access to their children’s education records

  • The right to seek to have the records amended

  • The right to have some control over the disclosure of personally identifiable information from the education records

When a student turns 18 years old, or enters a postsecondary institution at any age, the rights under FERPA transfer from the parents to the student (“eligible student”).

FERPA was signed into law by President Ford in 1974, when it was commonly known as the Buckley Amendment after its principal sponsor Senator James Buckley.

FERPA was adopted in response to “the growing evidence of the abuse of student records across the nation.”

Senator Buckley and Senator Claiborne Pell explained that the intent of FERPA was to answer the need for parents to have access to information contained in student education records in order to protect their children’s interests.

FERPA is a Federal law administered by the Student Privacy Policy Office (SPPO). It applies to any school which receives federal funding from the U.S. Department of Education, including secondary and postsecondary institutions.

  • Provide data to a parent or student within 45 days

  • Amend records as requested, or hold hearings

  • Remind parents and students annually of their FERPA rights

  • Do not share students’ education records without written consent, unless the request is a recognised exception

There is a range of violations, from accidental to negligent in nature, including:

  • Letters of recommendation to those outside of the educational institution

  • A group email to multiple recipients without blind carbon copy (BCC)

  • Explaining a student’s absence

Find out more in our blog: Examples of FERPA violations and their consequences.

Violating FERPA can have serious consequences. Here are some of the potential penalties for FERPA violations:

  • Loss of funding

  • Legal action

  • DoE action

  • Accreditation loss

  • Employee disciplinary action

  • Injunctions

  • Civil penalties

  • Criminal charges

  • Corrective measures

The severity of penalties varies based on factors such as the nature of the violation, the amount of harm caused, and whether the violation was intentional or unintentional. Find out more in our blog: Examples of FERPA violations and their consequences.

According to the US Department of Education, “education records” are records that are directly related to a student, and that are maintained by an educational agency or institution or a party acting for or on behalf of the agency or institution.

This includes:

  • Date and place of birth, parent(s) and/or guardian addresses

  • Grades, transcripts, class lists, student course schedules

  • Health records the school has created or collected (at the K-12 level)

  • Student financial information (at the postsecondary level)

  • Student discipline files

  • Personal information such as a student's identification code, social security number, picture etc

This is in any format, such as written, print, video, audio, email and more.

Talk to us or download your free trial

To find out more about our FERPA compliance software, contact us today. To start redacting your first video in Identity Cloak in under 15 minutes, download your 7-day free trial - no credit card required.